The weather is getting warmer and the days are getting longer, which can only mean one thing: spring is around the corner. During the springtime, many people spend more time outside their home, which they hide in during cold winter days. For this reason, many businesses and organizations hold events during the springtime to give people somewhere to go. Events such as spring celebrations, fundraisers, and outdoor concerts are common during this time of year. When you’re planning an event, there are countless factors to take into account. However, one of the most important factors to consider is the security of your event, which is essential to protect your guests and employees. For tips on planning for a secure event, check out the post below.

1. Count the People

The first step to take when planning for the security of your event is to assess your venue. Count how many people will be attending your event, including staff and entertainers. Consider guests and unfamiliar people that might show up at your event. When planning an event, it’s essential to know how many people you’re dealing with to figure out if you’ll need measures such as crowd control. It’s also important to know roughly the number of people who will be present to ensure you hire the right size security team to keep your event protected.

2. Assess the Venue

Once you establish the venue for your event, you should evaluate all of the access points including parking lots, buildings, perimeters, and any other areas that might require crowd control. For many events you’ll want to control access to the event, allowing appropriate people to enter the event or specific areas of the venue. It’s important to note these points to plan accordingly. You should also establish which areas will need the most protection and decide how different areas of the venue will be monitored. Finally, plan and practice handling different incidents in different areas with your staff, ensuring that they have appropriate communication with one another.

3. Contact Law Enforcement

It’s important to contact local law enforcement when planning with your event, communicating effectively and making sure they’re aware of the event. If requested, you should provide detailed information outlining your planned security measures as well as paperwork that demonstrates a quality security company has been hired. You might also need documentation off the number and identity of the officers at your event. Be sure to keep in contact with officials as the event approaches and make them aware of any changes to your event.

4. Assemble a Security Team

For the most secure event, it’s a good idea to hire an established security company to assemble your security team. However, regardless of your tactic you will need to select a security officer to oversee and coordinate security planning. In addition to professional security measures, you might also need to hire or recruit volunteers to handle greeting and other tasks such as offering directions to different areas of the venue. Although these individuals will not be as thoroughly trained as security officers, you should make sure they are in contact with security officers to ensure that they have the information they need to help promote the security of the event.

5. Consider Other Security Measures

In addition to the suggestions above, you’ll need to do your part to make sure all security measures are addressed. You will need security response measurements such as announcements, radios, evaluations, and lock down. All security equipment such as radios, security cameras, and building access systems should be in proper working order. Properly label all parking areas and make sure they are properly patrolled and protected. Implement access control measures and limit points of entry as regulated by the Fire Code. You should also make sure that there are clear directions for attendees and that all restricted areas are properly labeled. Finally, review all emergency response procedures to make sure your staff knows what to do in an emergency.

6. Hire a Professional Security Company

If handling the security of your event seems like too big of a task, don’t be afraid to turn to the experts. A professional security company will take all of the factors listed above into account to ensure the optimal safety for your event. When you invest in assistance from people in the security business, you can be sure they will create the optimal plan for your event. They will start by assessing the venue to figure out the best plan for protection, assemble your security team for you, and take proper measures to ensure that your guests and staff are properly protected. For seamless and reliable security for your next event, hire a security company to manage your security.

United Security Incorporated | Custom Security Solutions

We can offer all types of business fully integrated and custom security solutions. We’re proud of our decades of experience in serving a wide variety of industries including warehouse, construction, retail facilities, schools, multi-tenant office buildings and much more.

When it comes to the security of your building, it's best not to leave it up to chance. Be sure that you have made every effort possible to keep your property, employees, and visitors well protected. If you have any concerns, you should consider having your security measures.