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USI Security Tips

How to Protect Your Data When Working With Remote Employees

January 30, 2020

Every type of business has sensitive information they need to protect. Whether it is your client's personal data, your employee's social security numbers, or your bank account information: You definitely don't want this information to fall into the hands of hackers. Remote positions have recently become more prevalent due to their convenience. However, many employers do not realize that remote workers can leave their company data vulnerable to cyber attacks. Here are some of the best ways to keep your remote employees secure and protect your data.

remote worker

Ensure All Remote Employees Have Cyber Security Software

What type of security tools does your company currently utilize? Does your remote workforce have access to these tools? If not, establish a cybersecurity policy that requires remote workers to have up-to-date firewalls, antivirus software, and anti-malware on any devices they use for work such as laptops, tablets, or cell phones. You may also want to look into software that allows users to remotely wipe their devices in case they are lost or stolen.

Another type of security tool that can help keep remote workers protected is encryption software. This type of software can keep company data secure by barring access from any unauthorized users. Furthermore, be careful to only use secure emails or other messaging applications that utilize end-to-end encryption. Some programs such as Microsoft Office and Adobe Acrobat even include encryption features that you can use to safely share files and documents with your remote employees.

Better Train Your Employees

No matter how advanced or expensive it is, no software can completely negate the vulnerability of human error. Make sure every new remote employee is thoroughly trained in cybersecurity best practices before they start. Here are some basic tips for your remote workers when it comes to keeping your information secure:

  • NEVER click on attachments or links from unknown email accounts without scanning for viruses.
    • Phishing emails are designed to seem legitimate so that hackers can gain access to your credentials and information.
  • Do NOT use public Wi-Fi networks.
    • Most public Wi-Fi networks are unsecured, and therefore make it easier for hackers to intercept data and log-in credentials. Remote employees should use a virtual private network (VPN) or their own secure home office Wi-Fi network.
  • Use strong and varied passwords.
    • Make sure your remote employees do not use the same password for every device and program they use
  • Be careful of unvetted USBs
    • Remote employees should treat all USB devices as if they could contain malware. Make sure they do not plug a USB device into any computers or tablets they use to access work-related data without having your security team double-check it first.

Hire a Security Company

The best way to ensure your data stays protected when working with remote employees is by hiring a security company. These companies stay up-to-date with the latest types of security software and potential cyber threats so you don't have to. Even if they haven't dealt with a company in the same industry as yours before, they have years of experience helping similar business owners protect their data and an in-depth understanding of how hackers could attempt to breach your defenses. Security companies can offer services to help protect your business and information such as:

  • Safety and security consultation
  • Turnkey system installation
  • GPS services/interactive services
  • Central station monitoring
  • Enhanced data network infrastructure

United Security Incorporated | Technology Services

At USI Integrated Solutions, we bring together a highly experienced team, keen strategic planning and an in-depth understanding of the leading technologies in the field. For over 28 years we have brought peace of mind to our clients through the careful application of investigative talent and technology implementation. When it comes to the security of your building and computer systems, it's best not to leave it up to chance. Be sure that you have made every effort possible to keep your property, employees, and information well protected. If you have any concerns, you should consider having your cybersecurity measures evaluated by a reputable company.

At USI our security assessments provide these answers and many others that are pertinent to security technology and your building.   Contact USI Security   

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